How to Select the Best Data Room Software

A data room is a secure environment where confidential business files can be shared with investors, partners and other stakeholders. It has features like watermarking, auditing, and granular access control settings. When choosing a data room vendor, take note of the kinds of security the product offers and if it supports the type of files that your team is using.

Some providers also provide additional safety features such as auto-indexing or fence view. Choose a service that allows you to sync your desktop, FTP or other storage options with the data room. This will allow for an easy and fast management. Find out whether the data room comes with the ability to search in multiple languages and OCR to search text within PDF documents and images.

It is also important to determine if the chosen provider is able to redact certain portions or the entire content of documents. This feature can protect sensitive information by removing personal data from PDFs or images.

Some of the most effective VDR providers provide extensive analytics and reporting capabilities that let you monitor the activities of your virtual room. Choose a vendor that can track all uploads, downloads, and viewings of files, as well as the ability to create custom reports based on this activity.

A free trial is another feature that you should seek out. It lets you test premium features like data uploading, collaborative features that are innovative and security features without committing to a long-term contract. iDeals offers a 30-day trial that includes unlimited preparation time, two admins with 500 MB storage dynamic watermarking and encryption for files and an essential digital rights management system.